Features

Everything RecyclyERP does, in the order your work happens

Laid out in the order a job moves through your business. Tap or click any screenshot to see it full size.

Book a demoHow switching works

Win the work

Find customers, price the job and get the paperwork signed.

RecyclyERP list of inbound leads and enquiries in the CRMTap to zoom

One pipeline for every enquiry

  • Enquiries from your website, email and imports land in one list
  • Move them through your sales stages, with forecasts
  • Quotes go out from the job and customers sign them online
Collection booking form on a website, with contact details and the types of item to collectTap to zoom

Bookings straight from your website

  • Add a booking form to your current website or a RecyclyERP one
  • Customers pick item types, upload photos and attach an equipment list
  • That list becomes the job's expected items, with no retyping
Customer contract in RecyclyERP with grading and fair market value rulesTap to zoom

Contracts that price the job

  • Pay customers fair market value, using your own grading rules
  • Deduct for missing accessories, override by asset type and set how often you pay out
  • Quote lines added automatically from your rules

Email campaigns

  • Send to filtered lists of customers and prospects
  • See sends, bounces and unsubscribes for every campaign

Collect

Plan the day, send the drivers and prove every collection.

Still from the 1-minute route planning and Driver Hub videoPlay the 1-minute video

Routes in the quickest order

  • Every collection on one map, each with its time window
  • Drag stops onto each driver's route, then Optimise Route puts them in order
  • Arrival times, distance and driving time worked out automatically
Watch it in 1 minute
Driver Hub's My collections screen on a driver's phone: Wed 14 Oct, van RV71 KXD, 1 of 6 collected, the 08:00 collection done and the 09:15 one nextTap to zoom

Driver Hub on your drivers' phones

  • Installs on any recent iPhone or Android phone, with no app store
  • Proof of collection: photos, seal numbers, weights and signatures
  • Keeps working with no signal, and sends everything once the phone is back online
  • The signed Waste Transfer Note is emailed to the customer and shows on their portal
Fleet of vehicles in RecyclyERP with make, model and registrationTap to zoom

Jobs, vehicles and crews

  • Create a collection from the sales order, with the expected items ready
  • Assign drivers, crew and vehicles
  • Every vehicle's make, model and registration in one place

Process and erase

Book items in, wipe them and know exactly what you have.

Audit and erasure reports in RecyclyERP, each matched to its itemTap to zoom

Erasure and audit reports land on the right item

  • Works with Blancco, Aiken Workbench, Certus and YouWipe
  • Each report is matched to the right item automatically
  • Fewer typing mistakes, and items turned round faster
An item's snapshots in RecyclyERP, the initial snapshot beside the current oneTap to zoom

The full story of every device

  • Choose the details that matter for each asset type, such as CPU, RAM and screen damage
  • A new snapshot each time something changes: customer details, inspections, audit readings
  • See what you were told against what you found, side by side

Barcode everything

  • Scan collected items into stock, each with its own barcode and label

Stock and sell

Keep stock straight, then sell it and ship it.

Inventory Overview in RecyclyERP with transfers and returns by warehouseTap to zoom

Stock across every warehouse

  • One dashboard for every collection, drop-off and transfer
  • Lots you can split and merge, with attributes you define
  • Purchase orders raised automatically when stock runs low
Online shop selling refurbished laptops from stockTap to zoom

Your own online shop

  • List single items or whole lots from stock
  • Baskets become quotes and orders in the back office
  • Take payments online with Stripe, PayPal and others
  • Run it on its own web address, apart from your collections brand
A courier and its shipping services in RecyclyERP, set up through ShipStation APITap to zoom

Ship without leaving RecyclyERP

  • Live rates from carriers such as DHL, DPD, FedEx and UPS, through ShipStation API
  • Packages and courier labels straight from the delivery order
  • Tracking stays with the order

Purchasing

  • Requests for quotation, purchase orders and supplier bills
  • Goods received go straight into stock

Comply and report

The paperwork your customers and regulators ask for, built from the jobs you've recorded.

The Received Asset Weight by Collection and EWC Code reportTap to zoom

Digital Waste Tracking UK

  • The daily report for Defra, in Defra's own format, built from the loads you've booked in
  • Received weight by collection and EWC code, exported for the Environment Agency
  • Now mandatory for licensed and permitted waste receiving sites
A branded inventory report produced by RecyclyERPTap to zoom

Documents in your branding and your wording

  • Waste Transfer Notes, Duty of Care documents, Data Destruction and Data Erasure Certificates, and inventory reports
  • Change the wording and layout yourself, and keep every version
An emission factor set for working out CO2e avoidedTap to zoom

CO2e avoided per item

  • CO2e avoided per device re-used and per kilogram recycled
  • Published, versioned factor sets, or your own
  • Totals by job, with a full audit trail for every figure
  • Reports by customer and period, Environmental Impact Reports, and an ESG dashboard on your customers' portal

Finance

Invoice from the job, and keep using Xero or QuickBooks.

Xero and QuickBooks logosTap to zoom

Invoices that follow the job

  • Raise invoices for inbound and outbound orders
  • Two-way sync with Xero and QuickBooks: invoices out, payments back
  • Your logo and details on every invoice

Portal, websites and more

The rest of what a growing ITAD business needs, without paying for more systems.

The RecyclyERP Customer Portal home pageTap to zoom

A portal your customers use

  • Customers sign up, or you invite them
  • They view and sign quotes, follow collections and download certificates
  • Fewer calls and emails asking where things are
Editing a web page in the RecyclyERP website builderTap to zoom

Run your websites from RecyclyERP

  • Run more than one website from one system, such as collections and refurbished sales
  • Edit your pages, no developer needed
The shared Inventory On Hand dashboard in RecyclyERP: stock by location and top productsTap to zoom

Dashboards for each team

  • Shared dashboards for sales, stock, invoicing and purchasing
  • Pin any filtered list to your dashboard
The RecyclyERP API documentationTap to zoom

An open API

  • JSON-RPC API with secure keys, documented for developers
  • Connect your other systems and pass jobs, stock and invoices between them
Read the API documentation

Team chat

  • Messages and group channels, linked to the records you're talking about
  • Bring in people from outside with a secure link

HR, fleet and a knowledgebase

  • Employee records, time off and vehicle records
  • Publish your policies and processes for staff and auditors

Switching to RecyclyERP

Live in 6 weeks, not 6 months*

We move your data and work alongside you on setup. A typical move looks like this.

  1. Week 1

    Plan it

    We look at your current process and agree what moves across, and in what order.

  2. Weeks 1 to 3

    Set it up

    The Setup Assistant takes you through company, users, warehouses, asset types, pricing, documents and integrations, with our team alongside you.

  3. Weeks 2 to 5

    Bring your data

    Customers, sites, contacts, open jobs and stock come across from spreadsheet exports, with your columns mapped to ours.

  4. Weeks 5 and 6

    Go live

    Train your team, run both systems side by side if you want to, then switch over.

Onboarding time with our team includedFree 14-day trial after your demoMonthly, with 30 days' notice to cancel

* Based on your team spending at least a day a week on the Setup Assistant, plus 2 hours a week of onboarding with one of our Recycly implementation experts.

The Setup Assistant checklist in RecyclyERP
The Setup Assistant: every setup step in one checklist. Tap to zoom.

See RecyclyERP running jobs like yours

Book a demo and we'll walk you through it. Then try it free for 14 days.

Or call us on +44 (0)1206 625225

Book a demoSee pricing